Top Tips For A Memorable Luxury Event

Luxury, high-end events require a significant degree of elegance and grandeur. Whether you’re organising an event to commemorate a personal milestone or achievement or as a corporate event, meticulous planning is often required. If you’re spearheading such an endeavour, the many responsibilities and pressure to deliver an exceptional evening can be profoundly overwhelming, particularly if event management isn’t your forte. To make your life a little easier, here are a few tips for a wonderfully memorable luxury event.

Make A Mood Board

A mood board is a visual representation of your ideas, plans and concepts that helps you stay on track and achieve your desired outcome. You could either create a physical mood board or make use of a website such as Pinterest. Add pictures, text, reminders, material swatches and anything else that may be helpful to convey your ideas to co-hosts, event planners and colleagues.

Set Your Budget Early On

Your budget defines every move you make in the planning process, from your venue to your choice of welcome drink. A budget will help you plan ahead and adjust your plans accordingly. While an unlimited budget is an event planner’s dream, unfortunately, working with the funding you have available will be essential to avoid overspending. To determine your budget, shop around, do some research and get a vague understanding of what each component of your event will cost.

Choose The Right Venue

First and foremost, you’ll need to select the right venue for the event. There are multiple factors to consider, including cost, capacity, location and licensing. While some venues may be vast enough to accommodate the number of guests you’re planning to invite, they may be lacking in facilities or relatively inaccessible. Your guests also might expect features such as WiFi access, so choose wisely.

Outline Your Theme And Dress Code

Everybody loves a theme. A strong theme outlines the general atmosphere of an event and gives your guests an idea of what to expect. Avoid picking your theme out of the blue and attempt to align it with the purpose of your event. For example, if you’re hosting a branch launch event for a new line of jewellery, you could set your theme as “opulence and elegance” or apply a black tie dress code.

Book Appropriate Entertainment

Grand events often feature some form of live entertainment, such as a band, a magic act or dancers. Be mindful of your guests when booking your entertainment and opt for something guaranteed to go down a storm. For example, for large events likely to become noisy, you may wish to avoid acts requiring stringent attention, like stand-up comedy. Instead, opt for a band or DJ so your guests can continue to chat, dance and enjoy their evening on their own terms.

Keep The Drinks Flowing

Depending on your chosen venue, your guests may have access to an open bar. Alternatively, if you’re serving a sit-down meal, you could serve expertly paired beverages alongside each course, such as vintage red wine Links to an external site. and cocktails. It’s also advisable to offer welcome drinks, such as champagne, craft beer and locally-sourced cider. Remember to always provide equally high-quality non-alcoholic alternatives for your sober guests.

Consider Your Menu Carefully

Your choice of catering will generally depend on the overall desired ambience of your event. For example, if you’re eager to maintain a slightly casual atmosphere, you may want to opt for a buffet table or charcuterie board for a touch of sophistication. For full-scale luxury events, hiring professional caterers is a must. Design your menu carefully to appeal to a broad audience and cater for various dietary requirements by offering vegetarian, vegan and gluten-free options.

Provide Thank-You Gifts

Small favours and gifts are often handed out at the end of weddings, birthday parties and product launches to symbolise gratitude and appreciation towards your guests for attending. Businesses may wish to offer product samples or vouchers to encourage patronage. In contrast, if your event is to commemorate a personal milestone or achievement, you could opt for something a little more personal and meaningful. Of course, your gifts will depend on your budget, so consider chocolates, stationery, keyrings or personalised wine glasses.